How do I complete EUDR order requests from my customers?

TABLE OF CONTENTS

I. How to assign batches in the received orders view
II. How to upload batches in the batches view
III. How to upload geodata in the land plot view

If you have received an EUDR order request from one of your customers, and you need help finding the steps on how to complete a request, please see this article first: How do I complete requests from my customers?

I. How to assign batches in the received orders view

Once you have clicked on "complete" next to the respective request under "Pending Requests" in your company profile view (as described in the above-mentioned article), please proceed as follows:

First, you need to assign batches to the products by clicking on "Assign batches".

If batches related to the received orders exist

1. Select the batch(es).

2. Click on "Assign batches".

If you haven't uploaded the related batches to the products, you need to upload them in a second step before you can assign them by proceeding as explained in the next chapter.

II. How to upload batches in the batches view

1. Go to "EUDR" in the main menu.

2. Select "Batches".

Click on "Add batch".

A batch is a certain quantity of a commodity that you deliver to your customer over a certain period of time, which you must link as an EU supplier with a reference and validation number (due diligence statement) or as a non-EU supplier with the underlying land plots and harvest information.

Fill out the form

Enter the “Batch ID” which serves as a unique identifier.
Enter the “HS-Code” (see Annex 1 of the EUDR) of the batch.
Enter the trade “Name” of the batch.
Enter the “quantity” of the batch.
Enter the corresponding “unit” (kg or m3) for the batch. In case your company is located outside the EU, the unit must be kg.
Enter the date "Supplied until" to declare how long this data is valid for this batch. This can be e.g., next 3 months or until next year, so that future order requests up to this supplied until date will be answered automatically.
Enter the “DDS reference number” of the EUDR- relevant product if a "Due Diligence statement" has already been created for the batch in scope.
Enter the “DDS Verification number” of the EUDR-relevant product if a "Due Diligence statement" has already been created for the batch in scope.

In case you want to bulk upload multiple batches, this can be done via "Upload batches".

Click "Download template".

Fill out the template.

In the 2nd worksheet "Read me", you can find further instructions on how to fill out the individual columns.

Check if the batch data is completed:

1: If the "Due Diligence statement" has been attached to the batch, you just need to assign this batch to the ordered products (see I. above) and you are done.

2: If the "Due Diligence statement" hasn't been attached to the batch, the field "Reference number" will be empty in the batches list view on the platform.

If number 2 is the case, you need to assign land plots.

If you've already uploaded data for land plots to the platform

Click on "Assign land plots".

Fill in the required data (select the according land plots, only for wood add common and scientific name) and the harvest /production date and click on "Submit".

If you've not provided data for land plots, please proceed as explained in the next chapter.

III. How to upload geodata in the land plot view

1. Go to "EUDR" in the main menu.

2. Select "Landplots".

Select the Commodity for the geodata you plan to upload
Upload your "geodata" in the "GeoJSON" format and click on "Submit GeoJSON".

Click on "Draw on map" and click on the left top corner to draw the points or polygons, add the according properties, click on "Save" and the platform will safe it in the "GeoJSON" format and then click on "Submit GeoJSON".

After you uploaded all relevant geodata for your batches, you still need to assign the land plots to your batches (see II. above) and assign the batches to the ordered products (see I. above) and you are done.

Please find more general information about geodata, how to capture and store it in the GeoJSON format in this article: Capturing and storing geodata