Due Diligence - Inbound (DDS available)
TABLE OF CONTENTS
- I. General Information
- II. Structure of the Inbound (DDS available) dashboard
- III. Batch list structure and filter options
- IV. Logic of the risk analysis
To get to your "Inbound (DDS available)" Insights,
1. Go to "EUDR" in the main menu.
2. Click "Due Diligence".
3. Select "Inbound (DDS available)".
I. General Information
The EUDR Due Diligence Task List is intended for companies that must comply with the European Deforestation Regulation (EUDR) as downstream operators or traders. It provides them with the results of the risk analysis of their inbound due diligence statements (DDS) and additionally the risk-based evaluation of their suppliers' procurement practices.
It is an overview of all incoming DDS, whether provided by the supplier or uploaded directly by the buyer (soon to be enabled).
II. Structure of the Inbound (DDS available) dashboard
The EUDR due diligence dashbord is divided into 2 areas:
1. KPI's
This area is used to derive aggregated analyses for all incoming due diligence statements and the suppliers behind them, which are listed below. The left-hand part, "DDS status", shows the result of the risk analysis for all incoming DDSs, whether they are available or, for example, not valid (no DDS). The right-hand part, "Responsible sourcing", shows a distribution of procurement practices in "Fully mature", "Mature", or "Premature".
2. Due Diligence Statement list
The second section of the DDS list is to enable a detailed evaluation of the risk analysis per DDS against EU-Traces and to filter accordingly.
III. Batch list structure and filter options
The DDS list is divided into 6 columns with the following attributes per individual DDS, which can be individually and easily customized using search and filter options.
- Reference number
- Activity code
- HS code
- Status
- Status changed
- Supplier
- Responsible Sourcing
IV. Logic of the risk analysis
Ascertaining that due diligence has been exercised
Downstream non-SME operators and non-SME traders ascertain that due diligence was exercised upstream by collecting the reference numbers and verification numbers of DDS submitted upstream and verifying the validity of the reference numbers. Downstream nonSME operators and non-SME traders then submit their own DDS, referencing all previous DDS received from their direct suppliers (see FAQ Document 3.4).
The DDS risk analysis is based on the DDS status, which is checked in the EU Traces system for each due diligence declaration, in particular for:
Available:
The competent authority has approved the submission of the due diligence declaration. If it is assigned the status "Available", the system displays the reference number, which the user can then use to fulfill the legal requirements. In this case, the DDS is valid.
No DDS:
In this case, the reference or verification number provided by the supplier was incorrect. We recommend that you contact them.
Possible further steps
In accordance with Art. 4(10) EUDR, non-SME operators and non-SME traders retain legal responsibility in the event of a breach of the Regulation. They could, based on the risks and particularities of their supply chains, choose to take further steps when ascertaining that due diligence has been carried out. Downstream non-SME operators or non-SME traders may also wish to collect and analyse information beyond what is contained in the Information System. One possibility is to request, on a risk-based approach, further information from their suppliers. In that manner, they could verify that their direct suppliers, whether these are non-SMEs or upstream operators, have an operational and up-to-date due diligence system in place, including adequate and proportionate policies, controls, and procedures to mitigate and manage effectively the risks of non-compliance of relevant products, to ensure that due diligence is properly and regularly exercised (see FAQ 3.4).
In the Supply Chain Hub, you use the Maturity Assessment topic "Responsible sourcing" as a further step to assess your suppliers' due diligence systems that they have in place for their supply chain. See here, how can request an Assessment topic. You can see the result of your supplier's assessment directly next to the respective batch in the "Inbound (DDS available)" tab.
For further information on the methodology and the underlying data sets of the risk analysis, please open the link "How risks are calculated (DDS available)".
