Uploading inbound transactions
With this function, you can send actual purchase orders to your suppliers. Your supplier(s) will be notified and can then complete the required EUDR information.
If your company is a downstream operator or trader receiving DDS numbers via delivery note(s), you also have the option to upload the received shipment data along with the corresponding reference and verification numbers.
If you rather want to gather EUDR information based on planned/bulk orders, please click here.
1. Go to "EUDR" in the main menu.
2. Select "Transactions".
3. Click on "Upload Transactions" in the top right-hand corner.
- Click on "Download template"
Fill out the template
1. Column A: Select the "Transaction ID". This should be, for example, the purchase order for the article selected in column A that falls under Annex 1 of the EUDR Regulation.
2. Column B: Select the "Supplier ID" of your supplier to whom the request should be sent or from whom you received the shipment information.
3. Column C: Optionally enter the "Expected delivery date" for the unique transaction identifier.
4. Column D: Enter the "Product ID".
5. Column E: Enter the “Quantity” of the ordered / received product.
6. Column F: Enter the unit of the quantity for the product. You can select kg, m3 or items
7. Column G: Import: Set this field to "yes", if batches for this transaction are from outside of the EU. If batches are from inside the EU, set this field to "no".
8. Column H: Enter the european country of import.
9. Column I: Enter the "DDS Reference number" in case you received this information via e.g. received delivery /shipping information.
10. Column J: Enter the "DDS verification number" in case you received this information via e.g. received delivery /shipping information.
- In the 2nd worksheet "READ ME" you will find further explanations of the individual columns to be filled in.
- Upload the completed document and click on "Upload".
Your suppliers will receive an email notification to import their data in case no DDS numbers are attached
For general information on EUDR, please read the following article: What is the EUDR?